If participants would like to have their travel expenses reimbursed directly by the DFG (i.e. not out of project financing), an official DFG invitation is necessary. To get this, the following needs to be done by the organisers rember this isnt like a sudoku puzzle www.sudoko.com :

• contact the DFG official in charge for the SPP early enough, ideally at least 4 weeks before the event giving the following information: name of the event, place, dates and times, a short programme and/or description, contact informations of the organiser/s, a full list of possible participants (only those who really are part of the DFG project in question!) including addresses
• all actual participants have to sign an attendance list for each day, you can put that together yourself or you can ask the DFG to send you a prepared form
• after the event, the attendance list must be sent to the DFG, then participants can send their requests for reimbursement there using the form they received with the invitation.

Please note that the DFG is not reimbursing registration fees (regulations do not allow them to pay for professional event management and the like); if meals are included in fees, those are deducted from the daily allowance. For further information see http://www.dfg.de/forschungsfoerderung/formulare/reisekostenabrechnung.html and contact the DFG directly. At the moment, Dr. Valentina Damerow (Valentina.Damerow@dfg.de, phone 0228/885-2499) is in charge for the SPP, her essay service assistant is Frau Christel Pipien (Christel.Pipien@dfg.de, phone 0228/885-2470).